Fees and Financial Aid

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The determination of the residency status of students is made at the time of admission under rules adopted by the Missouri Department of Higher Education. Residency status relates to student fee charges and to eligibility for financial aid furnished by the state of Missouri. Students who are classified by the University as non-residents and who believe they are entitled to resident status should visit the Registrar’s Office website (http://registrar.truman.edu) for specific information. The “Application for Classification as a Missouri Resident” can also be found on this site.

The University may withhold student grade reports, registration permission, transcripts, certification, or other information because of financial obligations or other non-academic regulations. Such obligations must be fulfilled before a release is made.

Federal and State regulations set minimum standards that each student must meet in order to receive financial aid. Satisfactory academic progress measures a student’s progress toward the completion of a degree by both qualitative and quantitative measures. Students who are not making academic progress when they initially apply for Federal Aid are not able to receive Title IV funds at Truman State University until academic progress is met or an appeal for financial aid probation is approved.

Academic progress is checked annually after spring grades are posted. Students are not automatically eligible for further aid until the pace of progression and the cumulative grade point average are within the policy guidelines. Students should self-evaluate and monitor their status during and after each term to allow for any adjustments that can be made to remain in good standing and should read the entire policy for all details. The Academic Progress Policy should be reviewed online at financialaid.truman.edu. A printed copy can be obtained from the Financial Aid Office, McClain Hall 103.

Fees are subject to revision by the Board of Governors. Payments can be made online at http://mybill.truman.edu for authorized users or via TruView for students. Payment may be made online by Visa, MasterCard, Discover, American Express or electronic check. Payment may be made at the Cashier Window in McClain Hall 105 by PIN debit, cash or check. Checks should be made payable to Truman State University.

UNIVERSITY PAYMENT PLAN

A payment plan is available. Information is available online at http://businessoffice.truman.edu/studentaccts/index.asp

AUDITING FEE

The same fees apply for auditing courses as for taking courses for credit.

GRADUATION FEES

The fees below do not include the cost of the cap, gown, and tassel which are sold at the Truman Bookstore located in the Student Union Building. Fees are to be paid during the last semester in residence before the degree is conferred.

Bachelor’s degree candidate		$40
Two Bachelor’s degrees		$50

WORKSHOP

The fee charged in addition to the credit-hour tuition fee is not refunded after the completion of the first session of a workshop. Workshop fees vary by workshop.

SPECIAL COURSE FEES

Please see the course schedule for the current course fee.

MATERIALS-LAB FEES

In certain courses where the student is given the raw materials and retains the finished product, charges are made for materials furnished.

LATE REGISTRATION

A $20 late registration fee is assessed for not initiating enrollment prior to the first day of classes.

REPLACEMENT OF ORIGINAL DIPLOMA

Upon request, a duplicate diploma can be ordered through the Registrar’s Office, McClain Hall 104. For information call (660) 785-4143, or consult the Registrar’s Office website.

Replacement of diploma

$20

PASSING OF NON-NEGOTIABLE CHECKS

The term non-negotiable check includes any check or ACH transaction returned unpaid to the University by a bank. Failure to take care of the transaction within 72 hours after being notified, or further violations, is grounds for suspension from Truman.

Processing fee for passing a non-negotiable check

$25

MOTOR VEHICLE REGISTRATION FEE

The University requires a registration fee for all motor vehicles parked on campus.

Annual fee (Green-Resident & Blue-Commuter)		$120
Annual fee (Gold-Park & Save)		$25
Spring semester fee		$75
Summer semester fee		$50

For each additional decal requested, a fee of $10 is charged. All vehicle registration is verified through the Department of Revenue. Roommates and engaged couples do not qualify for the additional decal discount.

LOST ID CARD

The Truman ID Office is located in Missouri Hall 1100.

Replacement of ID card fee

$25

ENROLLMENT FEES

2015-2016 Fall and Spring Semesters, Interims and Workshops:

Additional special class fees may be assessed depending upon individual course selection.

For Undergraduate students, the 18th hour is considered an overload and will be charged the hourly rate above the standard enrollment fees for the 18th hour. Graduate students taking 15 hours will be charged the hourly rates above the standard enrollment fees for the 15th hour.

Undergraduate hours over 18 will be charged the hourly rate plus $100 for each hour. Graduate hours over 15 will be charged the hourly rate plus $100 for each hour.

Students enrolled in 1/2 hour increments will be charged accordingly.

Students taking a combination of undergraduate and graduate hours will be assessed separately for the number of undergraduate and graduate hours taken.

RETURN OF ENROLLMENT FEES

Students dropping individual courses on or after the first day of the semester are not entitled to a reduction in enrollment fees for that semester. Enrollment fees include the activities fee, student health center fee, student approved athletic fee and enrollment charges.

Students must go to TruView under the “Student Tab” to withdraw online or they may notify the Vice President for Academic Affairs (McClain Hall 203) in writing if they intend to withdraw from all courses. The withdrawal date is based on the date that the Vice President for Academic Affairs receives the written notification or online notification.

A student who drops individual courses while remaining enrolled in other courses is not withdrawing from the University; therefore, the return of enrollment fees policy does not apply. General guidelines for enrollment fee reduction are given below. Specific dates are published each semester in the calendar section of the Schedule of Classes.

1. Students who withdraw from all courses prior to the first day of classes receive a 100% reduction of enrollment fees for the semester.
2. From the first day of classes through the first 10% of the enrollment period, students receive a 90% reduction of enrollment fees.
3. From the first 11% in time through the first 25% of the enrollment period, students receive a 50% reduction of enrollment fees.
4. From the first 26% in time through the first 50% of the enrollment period, students receive a 25% reduction of enrollment fees.
5. Students who withdraw after the end of the first 50% of the enrollment period pay the entire enrollment fee charge.

Down payments that are advertised as non-refundable are excluded from fee reduction. This includes the freshman orientation fee on or after freshman move-in day. After certain publicized cancellation dates, a housing termination fee could be imposed as well as forfeiture of the housing damages deposit.

All students who live on campus have housing costs assessed through the last day of the week in which the student withdraws.

Special course fees are treated separately from enrollment fees. Special course fees are treated on a course by course basis and are refunded at 100% if a student drops a course with a special course fee on or prior to the last day to drop a course and not be assigned a “W” in the class. Special course fees are non-refundable after the last day to withdraw from a class and receive a “W” on the transcript.

RETURN OF TITLE IV FEDERAL STUDENT AID

The Department of Education requires schools to determine how much federal student aid is earned when a student withdraws from all classes with 60% or less of the semester attended. What is not earned must be returned. The Title IV Federal Student Aid Programs covered by this law are: Subsidized and Unsubsidized Direct Loans, Perkins Loans, PLUS (Parent Loans for Undergraduate Students), Nursing Student Loans, Pell Grants, TEACH Grants and SEOG Grants.

Regardless of whether or not a student has attended any classes in the semester or term of withdrawal, the student should officially withdraw by completing the steps covered on TruView. Please choose “Withdraw from all courses for a selected semester” in the “Student Data” section to withdraw from a semester.

A specific formula determines federal aid earned by the percentage of payment period completed. For example, if the student completed 30% of the payment period, then 30% of the assistance was earned. Once more than 60% of the payment period is completed, though, all assistance has been earned according to the guidelines. If the student received more assistance than earned, the excess funds must be returned to the federal aid programs. If the student received less assistance than the amount earned, the student may be eligible to receive a post-withdrawal disbursement. However, there are some federal funds that cannot be disbursed once a withdrawal has occurred.

The University returns Title IV aid from the student’s account according to the federal formula. A student may also be required to return Title IV aid if enough funds did not exist on the student’s account after application of the University’s refund policies.

Institutional refunds and the return of federal student aid calculation are done within 30 days of the withdrawal date. A letter with a copy of the formula results, any applicable refund, or the adjusted bill is sent to the student’s permanent address.

Funds are returned to the federal student aid programs in the following regulated order: Unsubsidized Direct Loan, Subsidized Direct Loan, Federal Perkins Loan, Nursing Student Loan, PLUS Loan, Federal Pell Grant, Federal SEOG, TEACH Grant and other Title IV aid programs.

For questions, or examples of the federal formula, contact the Financial Aid Office at (660) 785-4130 or in McClain Hall 103.

RETURN OF NON-FEDERAL STUDENT AID/PERSONAL PAYMENT

If the student received federal aid, the return of federal funds is the first priority. If the student received state or institutional aid, or made personal payments, the state and institutional aid are repaid proportionally according to the source of the payment.

Repayment of aid programs may result in a balance due on the student’s institutional account. A copy of the calculation used to apportion repayment is mailed to the student’s permanent address.

If there are questions about individual circumstances, a student may contact the Student Accounts Office at (660) 785-4074 or in McClain Hall 105.

HOUSING FEES

DEPOSIT
A $150 housing application fee is required before a student receives a housing placement. $125 of the deposit is refunded at the end of the contract period provided proper room check-out procedures are followed, provided there is no damage assessment, and provided there are no other fees due on the student account. Please allow up to four weeks for the processing of the refund. 

The Value Plan-2 Year Housing Contract: The Value Plan is a two year housing contract.   Students commit to living on-campus housing for two years and pay the same housing rate structure for both years.

ROOM AND BOARD RATES:  Please visit the Residence Life website for more information at http://www.truman.edu/residence-life/building-information/cost-options-to-fit-any-budget/.

SCHOLARSHIPS

Scholarship awards for individuals entering Truman State University recognize outstanding students who have demonstrated high achievement and the potential to be nationally competitive.

Although applications for admission are considered on a rolling basis, candidates are encouraged to submit a complete application and resume/activity list by December 1 to maximize the potential for scholarship consideration.

See www.truman.edu/admission-cost/cost-aid/types-of-aid/scholarships/ for a complete list of scholarships.

MIDWEST STUDENT EXCHANGE PROGRAM

Truman State University participates in the Midwest Student Exchange Program (MSEP). Accepted first-time freshmen, newly admitted undergraduate transfer students and newly matriculating graduate students who are residents of Illinois (if admitted after August 15, 2011), Indiana, Kansas, Michigan, Minnesota, Nebraska, North Dakota, and Wisconsin are eligible for the MSEP tuition reduction. Recipients receive a reduced out-of-state tuition rate, currently 150% of in-state tuition.

MSEP applicants must be accepted for admission to the University through the same process as other candidates. Some programs have additional admission criteria, and admission to the University does not guarantee admission to a particular program. Graduate students must be accepted to a graduate degree program.

Students are notified of their eligibility for the MSEP tuition rate through the scholarship notification process. A separate application for MSEP consideration is not required. The Midwest Student Exchange Program discount is applied to the non-resident portion of tuition. Status in the Midwest Student Exchange Program is renewed automatically for students who maintain good standing and continuous (fall and spring) full-time enrollment. Participation for each individual is limited to four years for undergraduate students and two years for graduate students.

To be eligible for MSEP, a student must meet the following criteria:

1. Be a legal resident of Illinois, Indiana, Kansas, Michigan, Minnesota, Nebraska, North Dakota, or Wisconsin.
2. Be a newly admitted first-time freshman, newly admitted undergraduate transfer or newly matriculating graduate student.
3. Undergraduates should contact the Admission Office for further information regarding MSEP eligibility at Truman State University. Graduate students can obtain further information about MSEP eligibility through the Graduate Office.

CREDIT FOR PAYMENT OF MISSOURI INCOME TAXES

If either one or both parents work in Missouri and pay Missouri income tax, you must provide the Registrar’s Office with a copy of the Missouri State Income tax return for each year a student is enrolled. The non-resident portion of tuition dollar for dollar is reduced against the amount of Missouri income tax paid. For more information visit registrar.truman.edu/student/Missouri residency.asp.

SCHOLARSHIP RENEWALS

Scholarships may be renewed for the next academic year according to the following scale if the student completes a minimum of 24 Truman credits from fall to fall (including the academic year and Truman summer credits of enrollment).

3.25 and above = 100% renewal
3.20 - 3.24 = 90% renewal
3.10 - 3.19 = 80% renewal
3.00 - 3.09 = 70% renewal

The value of the student’s scholarship may fluctuate upward from fall to spring within these ranges, but is not lowered during the academic year. However, it is the student’s responsibility to notify the Financial Aid Office to receive the higher percentage.

The cumulative grade point average for the purpose of scholarship renewal is computed on the basis of grades earned at Truman State University. Grades from other colleges and universities are not included in the cumulative grade point averages required for scholarship renewal, even though the courses in which the grades were received at other colleges or universities have been accepted by the University for transfer credit.

The renewal of scholarships is determined at the end of the spring semester. Students enrolled in the Truman summer session may elect to have their cumulative grade point averages computed following the end of the summer session. Scholarships can be renewed, but not lost, because of Truman summer coursework. Please notify the Financial Aid Office if you intend to take summer classes to renew a scholarship.

The service renewal obligation for scholarships is not applicable until the start of the third semester. Such service obligations are waived for students’ first two semesters. When the value of the scholarship is $1,250 or less per semester the service requirement is also waived. You do not have to submit a scholarship renewal form if your scholarship is $1,250 or less per semester. The Financial Aid Office automatically renews it if requirements are met.

The full renewal of scholarships totaling $1,251 or more per semester requires the recipients to provide 60 hours of service for the University (120 hours of service for the academic year). Recipients must submit service proposals when applying for renewals. Such service projects must be approved by the Financial Aid Office before the scholarships are renewed, and the approved projects must be successfully completed each semester.

Scholarships can be used for up to eight semesters of undergraduate study if the award was given as an incoming freshman. Transfer awards are pro-rated.

The following scholarships are not included in the types of scholarships for which the foregoing rules are applicable to renewals:

Art Service Scholarship
Athletics
“Bright Flight”
Debate Scholarships
Foundation Scholarships
International Scholarship
Jim Sears Scholarship
Music
Reserve Officer Training Corps (awarded by the U.S. Government)
Theatre

Additional scholarship renewal information can be found on the Financial Aid Office website at financialaid.truman.edu

Other forms of Truman-funded assistance may be subject to specific renewal requirements that are communicated at the time the award is granted.

LOSS OF SCHOLARSHIPS FOR DISCIPLINARY REASONS

The recipients of scholarships are expected to display good citizenship and to observe the rules established by the University to guide student conduct. Serious misconduct in violation of such rules shall be grounds for the suspension, revocation, or non-renewal of any or all scholarships held by a student. The Financial Aid Director is authorized to suspend or revoke a scholarship, or to refuse the renewal of such a scholarship, upon notice to the student of his or her alleged misconduct and after affording the student an opportunity to be heard. The action of the Financial Aid Director may be taken in conjunction with, or independent of, an investigation and adjudication by the Dean of Student Affairs for the purpose of disciplinary action against the student.

GRANTS, LOANS, AND STUDENT EMPLOYMENT

The basic purpose of the federal and state government aid programs at Truman State University is to provide encouragement through financial assistance to those students who might not otherwise be able to attend college. Every effort is made to consider the individual needs of each applicant. Sufficient assistance is not always available through one source, but often a combination or “package” may be possible.

Government aid applications take time to process, and funds are in limited supply. It is important to complete the Free Application for Federal Student Aid (FAFSA) as early as possible: www.fafsa.ed.gov. Early application and accuracy in completing the forms ensures consideration for all campus aid programs.

Students receiving financial aid for full-time attendance must be enrolled in at least 12 credits for undergraduates or 9 credits per semester for graduates. To receive aid as a part-time student, the Financial Aid Office must be notified. To continue receiving aid, normal academic progress must be shown so that the degree goals can be reached in the usual allotted time. The Academic Progress Policy is given to aid recipients at the time of their aid-award notice. Please refer to the policy to see how a change in enrollment status could affect aid eligibility and contact the Financial Aid Office if you do not understand or have questions about your particular situation. Other students interested in applying for student financial aid in the future may obtain a copy of the policy at the Financial Aid Office or on the website. All must meet these criteria to receive consideration.

The Financial Aid Office website is http://financialaid.truman.edu and can be referred to for specific financial aid information. Information on federal student financial aid programs can be found at http://FederalStudentAid.ed.gov. State of Missouri financial aid information can be found at http://www.dhe.mo.gov.

The University Veterans Representative is located in the Registrar’s Office, McClain Hall 104. The Veteran’s Representative provides services to persons who are eligible to receive educational assistance (GI Bill) as administered through the U.S. Department of Veterans’ Affairs.

Students who are veterans, dependents of veterans or members of reserve and National Guard units must visit the University Veterans Representative to initiate their G.I. Bill.

Once admitted to the University, additional veteran services provided include: certifying veterans enrolled in classes; conferring with veterans and dependents of totally disabled veterans; and ensuring that veteran students are in compliance with federal and state laws governing their educational benefits.

Truman State University is proud to support the Missouri Returning Heroes’ Education Act which officially became law on August 28, 2008. If you were a Missouri resident when first entering the military, served in armed combat after September 11, 2001, and were discharged from military service under honorable conditions you may qualify for reduced tuition charges. Please submit a copy of your DD 214 form to the Registrar’s Office to help determine possible eligibility.